Tuesday, October 26, 2021
The RP Group

Printable version of Room Host ResponsibilitiesServe as a Session Moderator

#SSSC21: Strengthening Student Success Conference

Printable Version

Sign up to be a Session Moderator for the conference and attend the conference for free. Complete this form to request to serve as a Session Moderator, including your first and second choice strand preferences. Find strand and schedule information on our website. Strand assignments will be made in the order commitments are received; you may choose the same strand for all days or different strands for each day. We will contact you with “next steps” within 72 hours of receiving your form.


  • Attend a 30-minute virtual training/orientation session in advance of the conference. A Zoom link will be sent to you once you are confirmed as a Session Moderator.

  • Be available for the entire day (as early as 10:30 am and as late as 2:30 pm) for each day of the conference.

  • Serve as moderator for all breakout sessions on each day of the conference.

  • Use of the Zoom background we will provide to you for when you are on video.

  • A reliable internet connection (minimum 10 mbps up & down and, ideally, an Ethernet/wired connection rather than WIFI, but not required). IMPORTANT: Go to speedtest.net and click on “GO” to check your internet speed.

  • The ability to moderate virtually (desktop computer or laptop with camera and microphone, ideally using earbuds or a headset of some kind).

  • A private space that will not be subject to background noise or disruptions.

Your Responsibilities

  • Arrive in your Zoom room a minimum of 20 minutes before the session starts so that the Line Manager (tech support) may give you co-host access and brief you as needed.

  • Identify yourself to the presenter(s), who will arrive 15 minutes in advance of the session, as someone who will assist them as needed during the session. Test microphone, video, and share screen with presenter(s).

  • Make sure the session starts on time.

  • Introduce the presenter(s), if they would like to be introduced. An example script will be provided.

  • Monitor chat for questions or needed information during the session and share with presenter(s) as appropriate.

  • Liaison with Line Manager and/or presenter(s) behind the scenes as needed through texts or private messages.

  • Arrange 10 and 5 minute signals to the presenter(s) to keep the session on schedule and to end on time.

  • Provide other assistance (as needed) with any issues that arise during the session.

  • Thank the presenter(s) and participants at the end of the session and direct participants to the next event, as appropriate.